Digital Visitor Log Book - Self Register.

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Digital Log Book - Self Register iPad App

You may not have a lobby as modern as the one above, but here is the App that you need. Elegant, modern, reliable and easy way to Sign in your visitors. As simple as 1, 2, 3.

  1. Register your visitor in no time. Sign In / Sign Out
  2. Capture their picture or Driving License.
  3. Automatically notify visited party.

Turn your iPad into a Self Register Kiosk and Download the App. Many features can be activated, like : Taking pictures of visitors or their ID cards, Asking Questions at Sign In or Sign Out, Requiring Acknowledgement of T&Cs or HSE information at Sign In, etc.
Coming soon... synchronize several iPads with Sharepoint integration. Register to get notified.


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Digital Visitor Log Book - Self Register.

Home Label Printer Recommendation

AirPrint Label Printer Recommendation

Here are a few Label Printers which have been tested with Visitor Log Book. The communication between the iPad and the Label Printer is done via the Apple AirPrint protocol. Therefore make sure that the printer that you select and want to use is compatible with AirPrint over Wifi. Here are some model which we have tested with their supply reference.


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Digital Visitor Log Book - Self Register.

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Add a Disclaimer or HSE acknowledgement in your process

You can activate this option and force your visitor to acknowledge your safety guidelines, evacuation information or disclaimer. This is very simple, use one of your saved picture from your pictures library of your iPad. Select that picture in the application settings (same screen as the purchase option) and that image will be used as a background to the acknowledgement step during sign in. For your convenience, here are a few Photoshop templates to design your HSE/Disclaimer image.


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iPad Interface - Digital Visitors Log Book

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Screen and flow of the Self Register visitors log book

Replace your traditional visitor log book with a modern customizable iPad version. Curious about how it works, here are some interface snapshots of the iPad Maitre D4U SelfRegister App. But don't stop there, the application is on the App Store. So click here, download it and see by yourself. It will perfectly fit your need, so easy to use that you will love it.


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Configuration Screens - Digital Visitors Log Book

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Here is the description of the different options that you can select for your Visitor Log Book. You will find settings under the iPad -> Settings -> Visitor Log Book as well as from the home page of the application by clicking on the Settings wheel. This home page settings wheel can be hidden once you have customized your application.

From the Application Home Page

Visitors Log Book Configuration page
Visitors Log Book Options and In-App Purchases

Digital Visitors Log Book Parameters

Digital Log Book Parameters

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FAQ - Digital Visitors Log Book

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Review these different articles to help you customize your application.

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How to change the color of the Buttons

If the default color of the font doesn't work for your background, you can select a different color from the palette of color. Access that screen from the Parameter page of the Application. This is from the Parameter wheel from the home page.

Change the color of the different menus
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How to hide the settings menu

Once you have configured the settings from the home page, you can go to the setup page of the application and hide the settings icon. This will prevent any change to your application settings.

Avoid your Visitors to change the settings of the application
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How to clean my database

If your visitor database becomes too large, or you have already extracted all the information that you need, you can select the "clear database" option from the settings menu. This will permanently delete all data from your visitors. You cannot recover them.

Reset the list of Visitors and clean any history
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How to send Email notification

If you want to notify the host of the arrival of your visitor, you can activate free of charge the option from the application option menu. This will present an email template after the capture of the picture (or just after the visitor information if the picture step has been suppressed). The visitor can then simply add any comments, or push the send button to notify of his arrival. If you want that notification to be silently sent in the background, you can purchase the option. When the visitor registers, the App will contact the Maitre D4U server and pass the information for the email to be sent from that relay. Internet connectivity will be required by the iPad for that feature.

Configure Email Notification on the Visitors Log Book
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How to remove Advertisements

If you like this App and you would like to use it without the Ad Banner, you can simply de-activate the banner from the setup screen. This is an in-App purchase option.

Buy the InApp purchase and the advertisement banner will be removed.
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Add a Disclaimer or HSE acknowledgement set in your Sign IN process

You can activate this option and force your visitor to acknowledge your safety guidelines, evacuation information or disclaimer. This is very simple, use one of your saved picture from your pictures library of your iPad. Select that picture in the application settings (same screen as the purchase option) and that image will be used as a background to the acknowledgement step during sign in. For your convenience, here are a few Photoshop templates to design your HSE/Disclaimer image.

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How to import the company staff

One really important information when you have a visitor is to know and inform who that person will meet with. It is extremely simple to import your facility staff in this application. Synchronize your local address book with the iPad. If you need to display only a subset of these contacts, you can use the "Company" field to filter them via he Application Settings. If your local contacts have an email, the application has the capability to send immediately an email to the visited staff.

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How to deactivate picture capture

In some cases you may not want to capture a picture of your visitors or a photo of their Driver's License. You can easily deactivate that feature from the Setup screen.

Remove the step of taking picture of your visitors
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How to extract your log book

With a regular handbook log, stats can take forever. With this App, you can export into Excel the captured visitors information. This feature can be activated from the Settings screen and is an InApp purchase option. Once the feature purchased, you can request the entire database to be exported to a CSV formal file or you can select a set of dates to be extracted.

Buy this InApp Purchase to extract whenever you want all your log of visitors. Do stats with the application
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How to increase security

If you have an evacuation, you can easily grab your iPad and check rapidly how many visitors are in your facility, no need to have to scan through your paper log, find out who has not already signed out. With the SelfRegister app, simply look at who should be checking out that day. It means they were still inside the facility.

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How to save time

Streamline your reception area. Remove that paper handbook log.

  • Visitors information accuracy is increased when digitally captured.
  • Visitors information quality is improved when pictures are taken.

Deploy multiple synchronized iPad stations to reduce check in time.

Let us know if the synchronization of iPads is a feature you need sales@maitre-d4u.com

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How to synchronize multiple devices

Your facility has multiple entries for your visitors or the number of visitors justifies the deployment of multiple iPads to capture your visitors' information. We can synchronize them together. You can use either your existing Sharepoint site to record your Visitors list or follow these steps to provision a new Sharepoint site on one of the cloud provider. The steps are described on the Apps4Rent platform which we currently use and have a material connection with.

To receive a notification as soon as this feature is available, please email us at sales@maitre-d4u.com

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How to setup your own Background

Customize your application. Not only you can set your logo, but you can change the background of the screens. Use one of the picture from your iPad photo library.

Customize your screen and display the background that you like. This will allow your to personnalize the application to your branding.
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Setup Badge Printing

To setup printing, simply purchase the option from the Settings screen. Then use any AirPrint Label Printer to print your stickers for your visitors. Here are a few Label Printers which have been tested with Visitor Log Book. The communication between the iPad and the Label Printer is done via the Apple AirPrint protocol. Therefore make sure that the printer that you select and want to use is compatible with AirPrint over Wifi. Here are some model which we have tested with their supply reference.

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Activate the SignOUT Questions step

Go to the application parameters screen and purchase the InApp option "Enable Questions at Sign OUT step". Then go in the Application Settings screen to configure your Questions (up to 3). You can decide if you want to make them mandatory. You can also decide if you want to display them in sequence (if the previous has been answered yes), or in block.

Purchase the InApp Purchase option to Activate Sign OUT questions.

Visitor Log Book Settings Page:

Configure the Options and Questions you want to display at SignOUT step

Example of Sign OUT screen with 3 questions:

Sign OUT Step with 3 questions
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Activate the SignIN Questions step

Go to the application parameters screen and purchase the InApp option "Enable Questions at Sign IN step". Then go in the Application Settings screen to configure your Questions (up to 3). You can decide if you want to make them mandatory. You can also decide if you want to display them in sequence (if the previous has been answered yes), or in block.

Purchase the InApp Purchase option to Activate Sign IN questions.

Visitor Log Book Settings Page:

Configure the Options and Questions you want to display at SignIN step

Example of Sign IN screen with 3 questions:

Sign OUT Step with 3 questions

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Why implementing a Digital Visitors Log Book

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About Self Register

Our goal is to:

  1. Save time
  2. Increase quality
  3. Save money

Easy to use

Only 3 screens, as simple as 1,2,3: Sign in, Take a picture (optional), Sign out.

Safety

In case of evacuation, simply take the self register iPad and see immediately who needs to check at the Muster point. Account for your visitors.

Statistics

Understand who comes to your facility. Easily see who is the most visited, which company is visiting more often, Understand the busy days and hours for visitors. Optimize the hours and staffing of your reception.

Save Time

Sign In
Sign Out
Accountability
Security

For comments or feedback, contact us at :

sales@maitre-d4u.com


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